Sample Justification Memo

The text box below contains a sample justification memo.

This is a template you can use to justify your attendance at the Odyssey to your employer.

Click “COPY TO CLIPBOARD” to place the text on the clipboard, then paste into your favorite text editor and modify the template to suit your specific needs.

COPY TO CLIPBOARD

[Date]

Dear [Supervisor’s Name],

I would like to attend the 2019 IADD•FSEA Odyssey, the premier education and technology expo uniquely focused on diemaking, converting, foil stamping, embossing and bindery, from May 1-3, 2019. The conference will enable me to attend a number of education sessions that are directly applicable to my work and will allow me to network with a variety of industry experts and colleagues from around the world. Many of the presentations are tailored to the [your market] converter and give information on how to [list benefits to your responsibilities]. I am seeking sponsorship for the registration fee, travel expenses to the conference and living expenses during the conference. A detailed cost breakdown is included below.

After reviewing the conference brochure, I have identified a number of education sessions which will allow me to gain knowledge and understanding about how we can improve our processes, improve our product, and better serve our customers. The presentations are facilitated by industry experts and industry colleagues who have faced similar challenges. I chose each of these presentations because they are directly related to an issue we are dealing with currently. Getting the information in a seminar or hands-on demonstration format will greatly reduce the time and costs [your company’s name] would normally incur in identifying solutions to these challenges. I have listed below some of the seminars that I plan to attend.

[Insert session descriptions which most apply to your responsibilities.]

I also plan to visit the 100+ vendors in the Technology Hall, where I will be privy to new product demonstrations and a wealth of information related to our business.

The full price conference fee can be reduced by $100 by registering before April 2, 2019. The following is a breakdown of conference costs:

Roundtrip Airfare: $XXX
Transportation: $XXX
Hotel: $XXX
Meals: $XXX
Conference Fee: $XXX
The total costs associated with attending this conference are: $XXXX

The opportunity for me to develop better contacts and gain knowledge in specific areas of [your portion of the converting market] makes my attendance at the Odyssey a wise investment, which will yield rich dividends for [your company’s name]. I look forward to your approval.

Sincerely,
[Your Name]